Commodities Administrative Assistant

Kent, OH

Full Time

Corporate Office

Experienced

The Commodities Administrative Assistant at Carter Lumber provides essential administrative support to the commodities division, which handles the procurement, management, and distribution of lumber. This role requires effective communication with both internal departments and the field to ensure efficient operations and successful task completion. The Commodities Administrative Assistant is integral to ensuring seamless data entry, order management, and coordination between various teams and vendors.

Desired Qualifications:

Exceptional problem-solving abilities and strong organizational skills
Ability to multitask, prioritize, and coordinate work activities efficiently
Excellent written and verbal communication skills
Strong attention to detail, with a focus on accuracy
Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
Coachable, reliable, and a strong team player
Ability to quickly learn and navigate new systems
Critical thinking and problem-solving skills are essential
Ability to think critically and adapt processes for improvement
Demonstrates a team-first mentality and commitment to supporting colleagues
Proactive approach to refining/enhancing current processes and practices
Experience in administrative roles within the commodities or lumber industry is preferred
Previous experience with vendor relations or procurement tasks preferred

Essential Functions
Data Entry Tasks

Process and manage order entry, reload paperwork entry, sales orders, pick slips, and invoices.
Handle overallocations, rebuild orders as needed, and ensure accurate record-keeping.
Trace trucks and monitor delivery timelines.

Vendor and Internal Communication

Communicate with field teams, internal departments, reloads, and vendors to ensure smooth workflow and timely delivery.
Acquire proof of delivery for jobsite orders when necessary.
Write, send, and log rail contract purchase orders (POs) on a monthly basis.
Process rebates quarterly and annually.
Send, receive, and log vendor agreements annually.

Price and Order Monitoring

Perform weekly pricing updates and monitor open sales orders.
Track overdue POs to ensure on-time delivery from vendors.
Monitor and ensure timely reloads, taking action when necessary.

Backup Responsibilities

Cover job quotes during coordinator absences and support other order entry personnel when they are off.
Run reports and trace rail cars when the reload administrator is off, ensuring all necessary paperwork is completed.

Benefits Provided (full-time employees):

Medical Insurance
Vision Insurance
Dental Insurance
Disability Insurance
Life Insurance
Employer-matching 401(k) Plan

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There's a reason that Carter Lumber is the Employer of Choice in every market that we service. For over 80 years we've treated our employees like they were part of our family. Take the first step in joining our family today.

Commodities Administrative Assistant

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