Legal Supervisor

The Carter Lumber Legal Supervisor is responsible for directing all Legal collection efforts, evaluating best methods to secure and collect ‘at risk’ receivables, weighing cost to pursue against likeliness of collecting and making prudent financial recommendations.  The Legal Supervisor will own the Executive Risk Summary, identifying best in class processes to protect receivable balances while leading and mentoring a team of Legal to ensure effective processes & resources are executed to secure receivables.

• Manages vendor relationships, engages with external suppliers (NCS and collection companies) and legal counsel to effectively collect ‘at risk’ receivables and monitor opportunities for cost savings
• Attorney Liaison; manage all escalated legal collection accounts
• Effectively lead the Legal Analyst to promptly secure and collect ‘at risk’ receivables
• Oversee and validate work performed by Lien Specialist staff to ensure compliance and accuracy. Train and supervise legal staff on all tasks related to Lien management, legal matter management, NCS, legal research, etc.
• Provide Legal and Lien training to all Credit staff; maintain and execute a training plan to keep the team current on changes and trends in construction industry niche and related legal regulations
• Engage and manage external legal counsel for specialized legal matters
• Ensure cost-effective and timely legal advice from outside counsel
• Monitor and report on bad debt; prepare bad debt reserve recommendations for Director of Credit’s approval
• Oversee and manage the legal department’s case management system; tracks, reviews, approves and facilitates legal vendor payment process
• Serves as Expert Legal Resource and advising credit staff on securing/collecting difficult customer accounts, strategic collection approach and legal forms
• Handles escalated Mechanics Lien and Bond Claim filings
• Maintain a working knowledge of all local, state, and federal laws and regulations pertaining to the management and collection of accounts receivable including but not limited to: Anti-Trust, liens, bonds, Fair Debt Collection Act, Equal Credit Opportunity Act, and record retention
• Ensure effective process documentation is available for new and existing Lien processes
• Manage staff time & attendance and conduct bi-yearly performance reviews
• Perform other duties as assigned

• Bachelor’s degree in Business, Accounting or related field and 7-10 years accounts receivable/collection/legal in the construction/building material industry
• Minimum 3 years construction contract review & negotiation experience preferred
• Experience as a paralegal or in a legal support role is highly preferred
• Extensive knowledge of construction mechanics lien/ bond laws and regulations, high aptitude to research state specific requirements and advise on proper filing and negotiation of conditional and unconditional lien waivers
• Proficiency in Outlook, Excel, and Word.  Experience with DocuSign is desired
• Previous leadership experience leading a team of 3 + direct reports
• Strong understanding of construction contracts and standard project money flow

• Demonstrated proficiency working with Microsoft Word, Excel, and Outlook
• Ability to communicate effectively across varying audiences and gain consensus
• Exercise good independent judgment & discretion, can make decisions and articulate reasoning
• Takes ownership and accountability for results
• Prioritizes and adheres to established deadlines
• Desire to mentor and develop employees, influences positive results and “leads by example”
• Quickly identifies and resolves issues, knows when to “raise the flag” to escalate issues
• Technical aptitude with the ability to analyze data, interpret information and trends in data to develop actionable recommendations
• Excellent verbal and written communication