• Exceptional problem-solving abilities and strong organizational skills
• Ability to multitask, prioritize, and coordinate work activities efficiently
• Excellent written and verbal communication skills
• Strong attention to detail, with a focus on accuracy
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
• Coachable, reliable, and a strong team player
• Ability to quickly learn and navigate new systems
• Critical thinking and problem-solving skills are essential
• Ability to think critically and adapt processes for improvement
• Demonstrates a team-first mentality and commitment to supporting colleagues
• Proactive approach to refining/enhancing current processes and practices
• Experience in administrative roles within the commodities or lumber industry is preferred
• Previous experience with vendor relations or procurement tasks preferred

• Accurately process and manage all aspects of purchase orders, including entry of sales orders, pick slips, confirmations, credits, and invoices.
• Maintain thorough logging and tracking of all purchase orders to ensure visibility and accountability throughout the lifecycle.
• Manage overallocations, rebuild orders as necessary, and uphold accurate, real-time records.
• Monitor freight movement by tracking trucks and rail cars, ensuring delivery timelines are met.

• Facilitate clear and timely communication between field teams, internal departments, reload facilities, and external vendors to support seamless operations.
• Review inventory levels and prepare replenishment orders based on buyer direction.
• Coordinate the processing of vendor rebates on a quarterly and annual basis.
• Distribute, receive, and document annual vendor agreements in an organized and auditable manner.

• Conduct weekly pricing updates and closely monitor open sales orders for accuracy and fulfillment.
• Track overdue purchase orders to ensure vendors are delivering within expected timeframes.
• Monitor delivery activity to ensure timely processing, intervening when delays or issues arise.
• Obtain and file proof of delivery documentation as needed for completed shipments.

• Supporting and covering all administrative functions as needed during periods when other team members are unavailable, to ensure continuity and smooth workflow across the department. 
• Cover job quoting responsibilities in the absence of the primary coordinator, ensuring uninterrupted service.
• Generate reports and track rail car movement when the reload administrator is unavailable, ensuring all related documentation is accurately completed.

Benefits (full-time employees) 

• Health, Dental, Vision (Single and Family Plans) available after 30 days of employment 
• Short and Long-Term Disability 
• Company-paid life insurance and AD&D 
• Optional supplemental life insurance 
• Company-match 401(k) 
• Vacation time and paid holidays 
• Vendor incentives 
• Room for growth; we promote from within!
• Military encouraged to apply!